For Students

Deadlines & Steps

Step 1. Verify Deadlines

Completed applications to be accepted into an Exchange Program are due according to the program deadline dates listed by the Frank J. Guarini Institute for International Education. Transfer credit approval forms are due in the Arts & Sciences Registrar’s Office by the final day of classes for the term that immediately precedes the term you plan to participate in the program (e.g., end of summer term for a fall term program).

Step 2. Request Course Pre-approvals

Once you have been notified of your acceptance into the program by the Guarini Institute, seek course pre-approvals from the appropriate departments/programs. Use the Transfer Credit Approval Form to indicate the specific courses you wish to transfer from the Exchange program institution. Note that this is only one step in the course approval process.

Step 3. Submit Your Transfer Credit Approval Form

Submit your transfer credit approval form to the Arts & Sciences Registrar’s Office for transfer credit pre-approval. Materials include:

  • Completed Transfer Credit Approval Form signed by the appropriate department/program Chair, or designated faculty member such as Vice Chair
  • Copy of DartWorks Degree Audit
  • Course syllabi from the other institution for each of the courses
  • Class meeting times and academic calendar (for verification of contact hours) from the other institution

It is the responsibility of each student to provide the needed information about the courses by the required deadline. A complete approval form and materials are required before the transfer credit can be reviewed for pre-approval.

Step 4. Transfer Credit Pre-approval Confirmation

A staff member in the Arts & Sciences Registrar’s Office verifies course information and contact hours upon submission of the Transfer Credit Approval Form to the Registrar's Office and notifies you of your course pre-approvals.

Step 5. When You Complete Your Program

Request that your Exchange program institution send your official transcript to the Dartmouth Arts & Sciences Registrar’s Office. They can send a link to an official e-transcript to registrar@dartmouth.edu, or mail your official transcript to:

Arts & Sciences Registrar’s Office
Dartmouth College
6014 McNutt Hall
Hanover, NH 03755-3541

Once the Arts & Sciences Registrar’s Office receives your official transcript, they will evaluate it alongside your transfer credit approval form. All eligible credits will be awarded to your Dartmouth transcript, and they will notify you by email.

Transfer Credit Requirements and Regulations

ORC/Catalog Off-Campus Activities: Transfer Credit from Other Institutions

  • Courses must be an integral part of a liberal arts and sciences undergraduate curriculum.
  • Transfer credit may potentially satisfy distributives, world culture, and, with department/program approval, major and minor requirements.
  • Course syllabi are required for faculty approval. Students obtain them from the transfer institution.
  • Courses must meet for a minimum of three weeks and for at least thirty contact hours (class meeting times), which does not include examination periods.
  • Only courses taken for a letter grade may transfer (no Pass/Fail or Credit/No Credit options permitted), and a C or higher must be earned for credit to transfer.
  • Grades do not show on the Dartmouth transcript and do not compute in the Dartmouth grade point average.
  • Online courses, those given by extension programs, junior or community colleges or internship programs are not transferable. Students should be aware that some departments and programs have restrictive policies toward transfer credit.
  • Course changes. A student with approved plans for an Exchange program or transfer term at another institution, who finds after enrollment that an approved course is not available, may apply for approval of a substitute course. After the transfer term or Exchange program starts, it may be possible to substitute a course for one that was approved previously, but such approval is not guaranteed. Additional non-related courses are not approved. Students contact the Arts & Sciences Registrar’s Office to initiate such changes.

FAQ